AI Receptionist for Tree Service Companies: Never Miss an Emergency Removal Call.

Q: How does the AI handle a call about a tree that has fallen on a house?

This is treated as a top-priority emergency. The AI detects keywords like 'tree on house' or 'storm damage' and immediately triggers an SMS alert to your on-call arborist. It can also be configured to transfer the live call to a designated emergency line.

Q: Can this integrate with our arborist software like ArboStar or Jobber?

Yes. We can connect with most major tree care and field service management platforms that offer an API. This allows the AI to book estimates, schedule jobs, and update client records within your existing system.

Q: How does the 'Stump Grinding Follow-Up' work?

After a tree removal is completed, the system waits for a preset period (e.g., 7 days) and then automatically sends a text to the customer asking if they're ready to get a quote for stump grinding, creating an automatic upsell opportunity.

Q: What if a caller has complex questions about tree health?

The AI knows its limits. If a customer asks complex diagnostic questions or says 'I need to speak to an arborist,' the call can be immediately transferred to you or your lead sales arborist to ensure they get expert advice.

Q: How does the system help us provide better quotes?

The AI can automatically send a text message to a new lead asking them to reply with photos of the tree and job site. This information is attached to the lead record, allowing your sales team to provide a more accurate remote estimate or arrive at the property fully prepared.

Our 24/7 AI-powered receptionist answers every call, distinguishes emergency storm damage from routine pruning quotes, schedules estimates for your sales team, and automates your entire customer workflow.

Automate Your Tree Business

Plans start at $499/mo — details on the next page.

Want to hear it live? Call our AI Receptionist demo

TRUSTED BY ARBORISTS & TREE CARE PROFESSIONALS NATIONWIDE

+ 50 more tree companies in pilot

Tree Service Answering ROI Calculator

See what missed storm damage calls are costing your business.

Avg. Revenue per Emergency Tree Removal

Missed Emergency Calls / Month

Monthly Lost Revenue

$10,000

Yearly Lost Revenue

$120,000

A Fallen Tree After a Storm Can't Wait for a Callback.

When a homeowner has a tree on their roof, they don't leave a message. They call every arborist on Google until a live person answers. Capturing that single call isn't just a profitable emergency job; it's how you win a lifelong customer for pruning, plant health care, and future removals.

85%

of callers with storm damage will hang up and call a competitor if their call goes to voicemail.

40%

of an arborist's or office manager's time is spent on scheduling estimates and follow-ups instead of managing crews and growing the business.

60%

of high-value Plant Health Care (PHC) and multi-tree pruning jobs are lost due to inconsistent lead follow-up.

Your 24/7 Arborist Operations Hub

This is more than an answering service; it's a complete AI receptionist and dispatch platform that manages your entire client lifecycle, from emergency storm calls to high-value plant health care contracts.

24/7 Emergency Triage

Our AI receptionist instantly identifies storm damage calls ("tree on house") from routine quote requests to dispatch your on-call crew immediately.

Automated Estimate Scheduling

Books pruning, stump grinding, and removal estimates directly into your arborist's calendar based on their territory and availability.

New Job Qualification

The AI asks key questions (tree type, size, location, power lines) and can even request photos via SMS to deliver qualified, quote-ready leads.

Automated Crew & Client Communication

Sends job confirmations, crew ETAs, and post-job "request a review" texts to keep everyone in the loop and build your online reputation.

Workflows That Grow Your Tree Business

We've developed a suite of automations designed for the specific, daily challenges of the tree care industry, freeing your team to focus on safety, quality work, and sales.

Workflow Name & Goal	GHL Trigger(s)	n8n Actions / External APIs	Why It Matters for Arborists
1. Emergency Storm Damage Triage	Inbound Call with keywords "tree fell," "storm damage"	Create high-priority task; Send SMS alert to on-call arborist & owner with details.	Ensures you capture the most profitable emergency jobs, especially after-hours.
2. Automated Stump Grinding Follow-Up	Job tag = "Removal Complete"	Wait 7 days → SMS: "Ready to get rid of that stump? We can quote you right now via text."	Creates an automatic, high-margin upsell opportunity on every removal job.
3. New Lead Photo Qualification	"Request an Estimate" form submitted	Send automated SMS: "Thanks for reaching out! Please reply with a few photos of the tree(s)."	Saves your sales team a trip and lets you provide faster, more accurate remote estimates.
4. Crew Dispatch & On-My-Way Text	Job status = "Scheduled" & 24h before	Send job details to crew lead; Provide a number to text "OMW" to, which alerts the client.	Reduces "where is the crew?" calls and provides a professional customer experience.
5. Post-Job Google Review Drip	Job status = "Completed"	Wait 2 days → SMS with personalized GMB review link; Reminder if no review in 1 week.	Builds your 5-star reputation on autopilot, helping you dominate local search.
6. Annual Pruning & Health Reminders	Custom Date Field = "Next Pruning Due"	In late winter, send an email/SMS campaign to schedule spring pruning & PHC.	Creates predictable, recurring revenue from your existing customer base.
7. High-Wind Weather Alert	Weather API forecasts winds > 40mph	Send SMS to past clients: "High winds expected. Worried about any large branches? Call us."	Drives profitable, proactive inspection and removal jobs before a storm hits.
8. Abandoned Estimate Follow-Up	Stage = "Estimate Sent", No response > 7 days	Send email: "Still thinking about that tree work? Here's what your neighbors are saying about us..." with testimonials.	Recovers 10-20% of quotes that would otherwise go cold.
9. Equipment Maintenance Tracker	Custom Date Trigger	Send SMS to crew lead: "Time for weekly maintenance on Chainsaw #5 and the stump grinder."	Prevents costly downtime and ensures crew safety through proactive maintenance.
10. Plant Health Care (PHC) Upsell	Job tag = "Pruning Complete"	Wait 30 days → Email customer: "Now that your trees are pruned, let's keep them healthy with our PHC plan."	Increases customer lifetime value by cross-selling high-margin, recurring services.

A TRUE PARTNER IN YOUR TREE CARE BUSINESS

"My wife was our receptionist and was completely overwhelmed. The AI Receptionist now handles all our estimate scheduling and follow-ups. We captured two massive storm-damage removals last month after hours that would have gone to voicemail. It's the best hire we've ever made."

John Miller

Owner, Miller's Tree & Stump

The "Never Miss an Emergency" Guarantee

We guarantee our AI will answer every call and capture every opportunity. If a legitimate emergency removal job is ever lost because our system failed to answer or dispatch the call, we'll credit you for the month. Cancel anytime after your pilot—no long-term contracts.

Your Questions, Answered

Common questions from arborists and tree service owners.

1. How does the AI handle a call about a tree that has fallen on a house?

This is treated as a top-priority emergency. The AI is trained to detect keywords like "tree on house," "fell on my car," "storm damage," or "emergency." It immediately triggers an alert to your on-call arborist via SMS with the caller's name, address, and a summary of the issue. It can also be configured to immediately transfer the live call to a designated emergency line.

2. Can this integrate with our arborist software like ArboStar or Jobber?

Yes. Integration with your primary business software is crucial. We can connect with most major tree care and field service management platforms that offer an API. This allows the AI to book estimates, schedule jobs, update client records, and trigger automations based on job status changes within your existing system.

3. How does the AI schedule estimates for our sales arborists?

The system syncs with each arborist's calendar and understands their sales territory. When a call comes in for an estimate in a specific zip code, the AI receptionist offers available time slots from the calendar of the arborist assigned to that area. This eliminates scheduling conflicts and keeps your team's travel time efficient.

4. How does the "Stump Grinding Follow-Up" work?

This is a simple but powerful automation. When your crew completes a tree removal and the job is marked as "complete," the system waits for a preset period (e.g., 7 days). It then automatically sends a text to the customer saying, "Hi [Customer Name], hope you're happy with the tree removal. Are you ready to get rid of that stump? We can provide a quote right over the phone." This creates a new, high-margin sales opportunity from a past job with zero effort.

5. What if a caller has complex questions about tree health that the AI can't answer?

The AI is not a certified arborist, and it knows that. It's trained to handle scheduling and qualification. If a customer asks complex diagnostic questions or says "I need to speak to an arborist," the call can be immediately transferred to you or your lead sales arborist, ensuring the customer gets the expert advice they need.

6. How does the system help us provide better quotes?

The "New Lead Photo Qualification" workflow is key. After capturing the initial request, the AI automatically sends a text message to the homeowner asking them to reply with a few photos of the tree, any obstacles, and the access point to their yard. This information is attached to the lead record, allowing your sales team to provide a more accurate remote estimate or arrive at the property fully prepared for the consultation.

Ready to Grow Your Tree Service Business?

Get the peace of mind that every emergency call is captured, every estimate is scheduled, and your business is running at peak efficiency.

Start Your Guided Pilot Today

Plans start at $499/mo — no long-term contracts.